As of v8.0, the handling of galleries has changed. All galleries, once created, are saved and displayed in the new gallery pane. In Windows this shares the side of the main application window with the Folder Sync pane. On the Mac, the galleries are listed in a pane that can be opened or closed from the left side of a gallery window (note - only the first-opened gallery window of a session.
At the top of the pane are 4 buttons that:
- Create new untitled gallery. Creates a new untitled gallery and you have the option to name the gallery when it is created.
- Delete the selected gallery. Deletes the currently selected gallery (but not the records in it).
- Create new scratchpad gallery. Creates a new (unsaved) scratchpad gallery. You have the option to name a scratchpad gallery at any time to make it into a normal gallery. Otherwise it is deleted when the catalogue is closed
- Opens selected gallery in separate window (Mac only). Opens the selected gallery in a new window (that has no gallery pane). Clicking a gallery causes the current window to show the new gallery's contents. Click this icon or double-click the gallery to have it open in a separate window.
Below the buttons are listed the galleries. The first three are built-in and part of any catalogue:
- All Items. This is the default gallery displayed on start-up, if no other galleries are set to open at start. It holds all items in the entire catalogue.
- Last Cataloged. This holds the item(s) added in the most recent cataloguing operation in the current session (i.e. it is empty when the catalogue first opens)
- Last Find. This holds the result of the last Find carried out in the current session. Each Find replaces the previous contents so to compare 2 Finds you must save the result of the first into a user-created gallery. Although listed third in the list, this gallery is not displayed at all until a Find is run in the current session (a little confusing!).
There then follow 2 lists of user-created galleries, each in alphabetical order (a bit counter-intuitive at first)
Right-clicking on a gallery brings up this menu:
- Galleries ('Public to all' gallery above). User created galleries, either named or 'Untitled' as in v6. Note that as Publisher or higher level is needed (as in v6) to create galleries, Reader/Editor level users can use only the galleries already existing in the catalogue. This is an oversight which is likely to be corrected, allowing Reader/Editor the ability to create untitled galleries that don't persist beyond the end of the session.
- Smart Galleries ('All Keywords' gallery above). These are user-created galleries which have saved Finds applied, so that opening the gallery always runs the search to ensure the record set is up to date. In contrast, normal galleries hold the records listed in them when the gallery was last saved.
- Multi-user (only) gallery options:
- Read-only galleries. Other users can see these but not alter their contents. Admins can see and alter these galleries. In the case of a smart gallery the query controls the records found but not the look & feel. Read only galleries have a little 'eye' icon superimposed on the gallery icon. Within each sequence of galleries, these list first - see 'User public read-only' and 'Ref Pix' above.
- Private galleries. Other users can't see these, except admins, who see all galleries. Private galleries have a little 'lock' icon superimposed on the gallery icon. Within each sequence of galleries, these list last - see 'Private keywords' and 'User private' above.
- Public galleries. The default condition for normal use and when no access limitations are applied. In this context public galleries list between read-only and private galleries (above - 'Public to all', 'To sort' and 'All Keywords')..
- New. Creates new gallery, like the first icon above the gallery pane.
- New Scratchpad. Creates new scratchpad gallery, like the third icon above the gallery pane.
- Open. Open the currently selected gallery in the current window
- Save As... allows a new untitled gallery to be saved with a new user-set named (you can't rename the three built-in galleries).
- Delete. Deletes the selected gallery, like the second icon above the gallery pane.
- Rename. The gallery's name is selected and placed in edit mode for renaming.
- Settings... Opens the settings dialog (below). Only applies to custom galleries.
- Smart Gallery. Select a Saved Find to be run whenever the gallery is opened.
- Sort the Gallery. Select the field on which to sort and the order. This sort is applied when the gallery is opened; to re-apply the sort close and re-open the gallery. The custom sort option is greyed out unless a custom sort has been created (usually by dragging images manually into order).
- Apply a Saved View. Apply any Saved View from the current catalogue when the Gallery is opened.
- Open this Gallery when the Catalog is opened. This gallery will open at start-up, in addition to the 'All Items'.
- Access... Opens the Access dialog (below) to allow privacy settings. Only applies served catalogues employing user-based access.
- Public Galley (as described above).
- Read-only Gallery (as described above).
- Private Gallery (as described above).
The Gallery Window
This shows the standard set of controls. Customise the toolbar to alter/increase the buttons shown. The two drop-down lists give access to all saved views and all fields allowed for sorting.
Depending where you right click in a gallery window, you will receive one of these context menus (menu items are described under their normal menu entries)
Question: Galleries (v8.0+) [FAQ00395.htm]
Last Update:- 18 September 2007