Portfolio 8.5 for Microsoft Windows Release Notes

What's new in Portfolio 8.5.2

Preview file optimization

When Portfolio creates preview files of cataloged images, the previews are now organized into a subfolder hierarchy within the preview directory. This organization helps speed the cataloging and access of images. Due to this change, all versions of Portfolio that are used to connect and access assets in Portfolio catalogs must be Portfolio 8.5.2 or greater. Using any earlier client or server can result in missing preview files.

Large catalog performance improvements

A number of performance enhancements were added to this release that improve performance with
large catalogs of 100,000 items or more. These improvements address opening catalogs, using the collect command, importing and exporting field values as well as working with assets across multiple catalogs.

What's new in Portfolio 8.5.1

Save Catalog Types

Portfolio can now save custom Catalog Types, using the current catalog's settings.

Collect for Output improvements

When collecting files for output, Portfolio checks for any missing original files before collecting the files. If there are any missing files, Portfolio only warns you once before proceeding. At the end of the collection process, any missing files are displayed in a scratchpad gallery so that you are able to locate the original files.

Improved XMP metadata support

Portfolio has been updated to use the Adobe® XMP Toolkit v4.1.1, offering improvements for both extracting and embedding XMP metadata.

Support for new digital camera Raw formats

The newly supported camera Raw formats include:

Canon EOS-1Ds Mark III
Canon EOS 40D
Canon PowerShot G9
Nikon D3
Nikon D300
Olympus E-3
Sony DSLR-A700

What's new in Portfolio 8.5

Catalog types

When creating a new catalog, Portfolio now allows you to configure a catalog from a number of preconfigured settings.

Default field values

When adding new items to a catalog, you can now determine that if no other value is chosen or extracted, specific fields will always start with a default setting.

Presets Palette

This palette allows you to assign a number of properties simply by clicking assign or dragging a preset onto the item. This includes mass updating keywords, description and custom field values.

Microsoft Windows Vista compatibility

Adobe Illustrator and InDesign CS3 file format compatibility

Improved EPS and PDF file-format support

Support for new digital camera Raw formats

The newly supported camera Raw formats include the following:

Canon 1D Mark III
Nikon D40x
Olympus E-410
Olympus E-510
Olympus SP550Uz
Fuji S5 Pro
Panasonic Fz8

Fixed issues

The following reported problems have been fixed for this release of Portfolio. The list is intended to cite the most serious fixes known. It is not an exhaustive list of all fixed problems.

Fixed in Portfolio 8.5.2

ID	Description

11869	Updated preview file creation so that preview images are now created and stored in a folder hierarchy providing a performance boost.
31950	Improved the performance of the Collect command when collecting assets from a Portfolio catalog served using Portfolio SQL Connect and an SQL database.
31963	Users can now edit multiple lines of custom fields that are text blocks using the Item Properties dialog box. This issue only affected Portfolio catalogs stored in SQL databases.
32000	Improved the display performance for viewing galleries in List View for catalogs stored in SQL databases.
32029	Improved the speed at which Portfolio opens catalogs that contain a large number of items in AutoSync folders.
32126	Updated the NetPublish Assistant so that the Journal template image is properly displayed when running in German.
32181	Fixed an issue that caused Portfolio to close unexpectedly when performing certain very complex find operations.
32210	Fixed an issue when Portfolio is running in Japanese that caused the Properties dialog improperly display the navigation buttons.
32211	Fixed a display issue when Portfolio is running in Japanese that caused text to be truncated in the Properties dialog box.
32217	Fixed an issue with large galleries that contained more than 65536 items that may have caused Portfolio to close unexpectedly.
32230	When copying an image from one catalog to another, Portfolio now appropriately generates preview images in the target catalog, even if there isn't a preview image in the source catalog.
32247 32253	Fixed an issue relating to the simultaneous editing of an item in a Portfolio catalog stored in a MySQL database. Doing so caused Portfolio to incorrectly record the data changes, and caused issues with copying and moving the item from one catalog to another.
32403	The speed at which Portfolio deletes files from large catalogs with large galleries was improved.
32406	Updated the Photoshop Rating field so that it is now an integer field.
32494 32495	Fixed an issue that caused Portfolio Server to close unexpectedly when renaming an AutoSync folder and editing item properties of an item within the AutoSync folder.
32516	Improved the responsiveness of Portfolio when selecting a large number of items and switching between multiple galleries.

Fixed in Portfolio 8.5.1

ID	Description

A	The Collect feature was updated to provide a cleaner and more consistent workflow with fewer prompts for missing items. Missing originals are now added to a new ScratchPad gallery, so they can be reviewed.
12036	For large PDF files, document text indexing will now index all of the text in the PDF.
15283	The Create Web Pages command can use Portfolio preview files as a source for a website. This command now properly displays the Portfolio preview files as JPG files, when previously they were erroneously displayed with the source file extension.
23800	Fixed a display issue that occurred when resizing the Item Properties dialog box.
24759	Fixed an issue where a Reader or Editor level user attempting to delete a Scratchpad Gallery would cause a dialog to erroneously appear that asks if they want to delete the gallery.
28189	Portfolio can now batch convert TIFF files that are compressed using LZW compression.
30225	When using the collect command to create a new catalog from a served Portfolio catalog, any custom view settings are now retained in the new catalog.
30382	The batch conversion process was modified so that XMP metadata is retained during the conversion process.
30512	The Burn to Disc tool can now burn to DVD media in Windows Vista.
30514	Fixed an issue that would not allow discs containing more than 665 megabytes to be burned with the Burn to Disc command.
30749	Portfolio can now batch convert TIFF files that use JPEG compression.
30774	Fixed an issue that caused some malformed PDF files to not be able to be cataloged by Portfolio.
30918	Fixed and issue that caused the help files to not display properly with the Japanese Portfolio client.
30984	Fixed an issue that caused Portfolio to close unexpectedly when adding files that are already in the process of being cataloged by Portfolio.
30993	You can now add items to a gallery even while they are still in the process of being cataloged.
30999	Fixed an issue that caused images to not be cataloged if the image needed to be rotated.
31001	Fixed an issue with case-sensitivity that allowed duplicate master keywords to be entered.
31002	Fixed an issue with images that had been automatically rotated in-camera that caused Portfolio to close unexpectedly.
31013	Fixed an issue that was preventing the batch conversion of 24 and 32 bit TIFF files.
31087	Fixed an issue that caused a long delay when previewing and item, and then opening the Item Properties dialog box .
31096	Fixed a display issue when scrolling through very large SQL catalogs.
31236	When the Portfolio Express palette loses the connection to a served catalog, items are no longer displayed as if they were deleted from the catalog.
31270	Portfolio can now catalog and create previews of TIFF files saved in LAB Color format.
31302	When changing the name of a FolderSync folder, any custom sort information is now retained.
31328	Portfolio now extracts XMP metadata from Photoshop 7 EPS files.
31347	When Portfolio encounters a missing item when collecting files, clicking Cancel skips only that file and continues with the collection process.
31761	Portfolio can now extract IPTC metadata from files saved from Photoshop 7.0.
31788	Fixed a display issue in the Item Properties dialog that occurred when viewing the properties of multiple items.

Fixed in Portfolio 8.5

ID	Description

A	Addressed various issues relating to the extraction of XMP and IPTC metadata.
B	Fixed an issue where Portfolio was not able to fully-catalog certain EPS and PDF documents on Windows. The files were labeled as partially-cataloged and no thumbnail or preview was generated.
C	Addressed various user interface issues. This includes the scrolling behavior, states and positions for buttons and other elements.
5716	Fixed an issue where when copying an item from one catalog to another you would not result in a preview file being generated in the destination catalog.
6801 23833	The volume name when burning a disc with Portfolio can now be longer than 16 characters.
8108	When searching across multiple catalogs, and with items that have the same catalog ID, the correct preview images are now displayed.
22662	Fixed an issue where fields were limited to 50 characters when importing predefined lists.
25065	Addressed an issue that caused NetPublish to close unexpectedly when clicking Publish without a NetPublish template selected.
25302	Addressed an issue that caused Portfolio to close unexpectedly when using the Create Web Pages command in a Level-based catalog.
26194 27646	Portfolio can now catalog 32-bit TIFF files.
26790	Fixed an issue that caused Portfolio to close unexpectedly when moving subfolders from one AutoSync folder to another.
28136	Fixed an issue that caused Portfolio to close unexpectedly while connecting to a server.
28158	Fixed an issue that caused Portfolio to close unexpectedly when duplicating sets in the Import Field Values dialog box.
28203 28207	Fixed an issue that caused the Portfolio client to close unexpectedly when renaming custom fields in a served catalog.
28955 28956	Portfolio can now preview .MEF camera Raw files.
29667	Fixed an issue that caused some fields to be ignored when creating an archive catalog from a served catalog using the Collect command with a Portfolio Windows client.
29669	The Portfolio client will now open catalogs that contain a large number of smart galleries much more quickly.

Known issues

The following issues are known, but have not yet been addressed in this version of Portfolio. The list is intended to cite the most serious problems known. It is not an exhaustive list of all known problems.

ID	Description

A	Removed support for Adobe Illustrator 8 and older .AI files on Mac. Illustrator 8 files will show thumbnails but will not preview, while Illustrator 7 & older files are no longer readable by Portfolio.
B	The following Kodak Raw file types are no longer supported under Intel-based systems: 720x, 760c, 760m, ProBack, ProBack Plus, 645c, 645h, 645m. These cameras are still supported in PowerPC-based systems.
C	Portfolio cannot generate thumbnails and previews for SWF files if the user's system has QuickTime version 7.3 or higher or installed.
32066	When administering a NetPublish Server on slower PCs, running Windows Vista, some dialogs will appear behind the current window.
20307	Smart Galleries will be empty when they are collected if they were created from disk folders. This behavior is correct although potentially confusing to new users.
20553	If you delete an item from within a Slide Show that resides in a local FolderSync folder, Portfolio does not show the folder as out of sync in the Disk Folder pane.
20721	FolderSync will continuously attempt to add items to the catalog that cannot be thumbnailed if the options, "Continuously Watch" and "When to Sync" are set to "When changes are found" and the advanced cataloging option, "Ignore files without thumbnails" is chosen.
21202	If a FolderSync folder was hidden during the time that you set it to sync, the folder will remain out of sync. To get the folder back in sync, click the Sync button.
22444	On Windows, cataloging items can be slower than expected if the destination gallery is in view. Cataloging will be over twice as fast if you first switch the view to Last Cataloged and then catalog new items.
22764	If you move a Disk Folder and then try to view its subfolder, Portfolio will unexpectedly close.
22782	In the Metadata Properties Settings dialog, you cannot choose the Description item from the Catalog Field Pane popup menu.
22879	If you delete a gallery while cataloging is in progress, Portfolio may unexpectedly close. To complete the cataloging process, choose to either regenerate or update the catalog.
23313	EPS files that are CMYK images are almost always recognized by Portfolio as RGB images.
23543	On a Windows XP system, if you try to open a second instance of Portfolio while logged on as a different user, this second instance of Portfolio may unexpectedly close while being launched. This problem occurs only if both instances are trying to access the same locally served Portfolio catalog which references a local Disk Folder.
24459	The custom sort order for an AutoSync Disk Folder is not retained if you use the Folders pane to either move or copy the folder into another folder or subfolder that are located on the same disk drive.
24911	If a gallery already has a custom sort order, you cannot replace that sort order with another custom one.
24976	Some preexisting field settings are changed after you change the name of a Custom Field. In this case, the QuickFind preference, Gallery Sort setting, and Slideshow Display Field setting become unchecked, the Gallery Sort setting reverts to Unsorted, and the Cataloging Fields metadata option loses its field assignment.
24989	Cataloging large files that have long filenames may not be successful. These files will appear in the All Items gallery and a red dot will appear on the thumbnails. To catalog these files, significantly reduce the length of the filename.
25005	Once a custom sort is applied to an AutoSync folder, you cannot apply another custom sort to it. When you reopen the catalog, the original custom sort is applied to the AutoSync folder.
30206	Due to an issue in QuickTime, preview files for 32 bit RGB PSD files are not properly generated.
30246	When cataloging some very old EPS 1.2 files with a Microsoft Windows-based Portfolio Server or client can result in the cataloged item not having a thumbnail or associated preview.
30378	When embedding metadata into the "XMP - Marked" field, the only valid variables are 0,1,True and False. Using any other variable will cause Adobe Photoshop to display an error when opening the file.
30474	When creating a new catalog in Microsoft Vista, the location of the low-resolution preview files cannot be anywhere within the Program Files directory. To use low-resolution preview files in Vista, choose Catalog > Administration and from the Previews tab enter a new preview file folder location.
30507	Upon first launch, Portfolio may take 10-15 seconds to open. Subsequent launches take only 3 or 4 seconds to open.