Extensis Portfolio Server 8.5 for Macintosh
Version 8.5.1
Release Notes
January 2008

Thank you for purchasing Extensis Portfolio Server! This version of Portfolio Server adds new functionality as well as ensures the maximum level of compatibility with modern operating systems.

Extensis Portfolio Server 8.5

Installation notes
System Requirements

These are the minimum system requirements, and are designed for a small creative workgroup with modest sized files. Your implementation may require a more powerful system.

Portfolio Server Macintosh
  • Mac OS X v10.4.4, including Mac OS X Server v10.4.4
  • 1GHz or faster G4, G5 or Intel Core processor(s)
  • 512MB of available RAM• 500MB of available hard disk space (additional space required for database and asset storage)
  • QuickTime 7 or higher
  • 1024 x 768 or larger display
  • Adobe Reader 5 or higher
  • Network interface with a 10 megabit or faster connection
  • Microsoft Office X (10.1.9 only) for text indexing and thumbnailing of Office file types.
  • SQL Connect Macintosh
  • 1GB RAM
  • 1 GHz or faster G4, G5 or Intel Core processor(s)
  • MySQL 4.1.21 or 5.0.37
  • MySQL 5 offers tremendous improvements in overall catalog performance, and is recommended as the preferred choice over MySQL 4. For a complete list of Portfolio SQL Connect system requirements, please see the detailed chart in the Portfolio User Guide Update PDF. 
MyODBC 3.51.14
Use newer or alternate ODBC drivers at your own risk.

Installing Portfolio Server

To install Portfolio Server, double click the installer icon and allow the installer to guide you.

The Portfolio Server application has no interface itself; access to Server features is handled through the Portfolio client application software. If you are using a hardware or software firewall, you will need to open port 2903 for Portfolio Server communication. 

For complete installation and setup details, see the Portfolio Server User Guide that came in the box, and is also located on your product CD.

Installing Portfolio SQL Connect

Portfolio SQL Connect is automatically installed by the Portfolio Server Installer. Please see the Portfolio Server User Guide for configuration details, and the Portfolio User Guide Update file for database upgrade information.

Installed Files 

Files are installed to the directory chosen during installation. The default install locations are:
<system Applications folder>/Extensis Portfolio Server 8.5

The following files are installed in addition to those found in the Portfolio application folder.
/Library/Application Support/Extensis/Portfolio

Previous Versions

It is recommended that you uninstall any earlier version of Portfolio Server before installing Portfolio Server 8.5

What's new in Portfolio Server 8.5.1

AutoSync Improvements

Portfolio Server offers additional improvements for AutoSync folders on Mac OS X.

Leopard Compatibility

Portfolio is now compatible with Mac OS X 10.5 (Leopard).

Improved XMP metadata support

Portfolio Server has been updated to use the Adobe® XMP Toolkit v4.1.1, offering improvements for both extracting and embedding XMP metadata.

Support for new digital camera Raw formats

The newly supported camera Raw formats include:

  • Canon EOS-1Ds Mark III
  • Canon EOS 40D
  • Canon PowerShot G9
  • Nikon D3
  • Nikon D300
  • Olympus E-3
  • Sony DSLR-A700
What's new in Portfolio Server 8.5

AutoSync improvements

This release of Portfolio Server offers improvements on the performance of AutoSync folders.

Updated image processing filters

On Microsoft Windows server platforms, updated image processing filters will allow certain asset types to catalog much more reliably and quickly. Most notably is improved support for EPS, PDF, Adobe Illustrator and InDesign formats.

Fixed issues
The following reported problems have been fixed for this release of Portfolio. The list is intended to cite the most serious fixes known. It is not an exhaustive list of all fixed problems.

Fixed in Portfolio 8.5.1

ID Description
A Speed improvements with AutoSync folders due to the optimization of scanning processes. The result gives 5x faster performance with SMB mounted volumes and a 2x performance boost with AFP volumes.
B Optimized the detection of renamed directories, thus preventing long wait times when deleting times in the Folder View pane.
C AutoSync folders now display more quickly when a catalog is first opened.
D AutoSync logging now includes the full path to items being processed.
E Optimized the import of text into SQL based catalogs.
20560 Fixed an issue on Mac OS X, where Portfolio Server would not extract XMP metadata from certain EPS files.

Fixed in Portfolio 8.5

ID Description
A Fixed an issue where Portfolio was not able to fully-catalog certain EPS and PDF documents on Windows. The files were labeled as partially-cataloged and no thumbnail or preview were generated.
B Addressed various user interface issues. This includes the scrolling behavior, states and positions for buttons and other elements.
C Portfolio Server now translates the network path to the local disk on Mac and Windows servers. This addresses an issue where Portfolio Mac Server was not able to generate/update disk previews if the preview folder was local to the server, yet not mounted as and SMB share.
13291 Addressed an issue that caused the Server Administration dialog box to be disabled when returning from Serialize or Serve Catalog dialog boxes. 
26129 Fixed an issue that caused Portfolio Server to improperly launch when specifying a ListenerID in the server's configuration.txt file.
26226 Fixed an issue that caused Portfolio AutoSync to improperly indicate that files were not properly cataloged if the server did not have proper permissions to create preview files. This persisted even after the permissions issue was corrected.
26790 Fixed an issue that caused Portfolio to close unexpectedly when moving subfolders from one AutoSync folder to another.
Fixed an issue that caused the Portfolio client to close unexpectedly when renaming custom fields in a served catalog.
28818 Fixed an issue that caused the Portfolio Mac client to stop responding if  the catalog that the client had open was closed because the associated Portfolio Server was stopped.
29667 Fixed an issue that caused some fields to be ignored when creating an archive catalog from a served catalog using the Collect command with a Windows Portfolio client.

Known issues
The following issues are known, but have not yet been addressed in this version of Portfolio. The list is intended to cite the most serious problems known. It is not an exhaustive list of all known problems.

ID Description
A Adobe Version Cue is incompatible with MySQL and will likely cause serious errors. Do not install Version Cue and MySQL on the same physical machine.
B Portfolio Server cannot generate thumbnails and previews for SWF files if the server has QuickTime version 7.3 or higher or installed.
21429 When cataloging camera Raw files from an AutoSync folder, the EXIF-Metering Mode metadata field can indicate "5 Pattern" rather than the expected "Pattern" value.
21532 When cataloging camera Raw files from and AutoSync folder, the EXIF - Exposure Bias metadata field can contain extra decimal places beyond what is expected. For example containing "1.333333333" instead of the expected "1.33".
25001 If you perform a multi-catalog find with a Server based catalog, the filenames are sometimes missing from the items that are displayed.
23934 Manipulating galleries that are on MS-SQL catalogs can be very slow from a Macintosh client yet fast on a Windows client. This difference in interaction speed can enable a Windows client to access and modify a gallery that a Macintosh client has recently made Private. If a Windows client changes a gallery to Public/Read-only that a Macintosh client has very recently changed to Private, the gallery will disappear on the Windows client Gallery pane once the Macintosh client's Gallery type modification is completed.
30378 When embedding metadata into the "XMP - Marked" field, the only valid variables are 0,1,True and False. Using any other variable will cause Adobe Photoshop to display an error when opening the file.

Contacting Extensis
To reach us for technical support or general questions please use the following method:
Web/email:  http://www.extensis.com/support/

If you have an annual service agreement, you are entitled to priority support. Please use the contact information on your service agreement.

For customer service please use one of the following methods:
Web/email: http://www.extensis.com/customerservice/

 © 2008 Extensis, a division of Celartem, Inc. This document and the software described in it are copyrighted with all rights reserved.

1/15/2008 DK