Extensis Portfolio Server 8.5 for Microsoft Windows
Version 8.5.2
Release Notes
April 2008

Thank you for purchasing Extensis Portfolio Server! This version of Portfolio Server adds new functionality as well as ensures the maximum level of compatibility with modern operating systems.

Extensis Portfolio Server 8.5

Installation notes
System Requirements

These are the minimum system requirements, and are designed for a small creative workgroup with modest sized files. Your implementation may require a more powerful system.

Portfolio Server Windows

  • Windows 2000 SP4, Windows XP SP2, or Server 2003 SP2
  • 1GHz or faster processor
  • 512MB of available RAM
  • 500MB of available hard disk space (additional space required for database and asset storage)
  • 1024 x 768 or larger display
  • Network interface with a 10 megabit or faster connection
  • QuickTime 7 or higher
  • Adobe Reader 5 or higher
  • Microsoft Office 2003 SP2 or higher for text indexing and thumbnailing of Office file types.

SQL Connect for Windows

  • 1GB RAM
  • 1 GHz Pentium 4 or equivalent
  • MySQL 4.1.21 or 5.0.37 with MyODBC Connector 3.51.12
  • or Oracle 10gR2 with Oracle ODBC driver v10.02.00.01
  • or Microsoft SQL Server 2000 SP4 with SQL Server ODBC driver v2000-8.00.2039
  • or Microsoft SQL Server 2005 SP2 with SQL Server ODBC driver v2005-9.00.1399.06
Use newer ODBC drivers at your own risk.
  • TCP/IP Services Installed
Installing Portfolio Server

To install Portfolio Server, double click the installer icon and allow the installer to guide you.

The Portfolio Server application has no interface itself; access to Server features is handled through the Portfolio client application software. On Windows, you must be logged in with Administrative privileges to effectively install Portfolio Server. On Windows 2000 and Server 2003, the account that is running the Portfolio Server service must be logged in with Power User or Administrative privileges on the local machine. This is required so that Portfolio clients can access and administer Portfolio Server. If you are using a hardware or software firewall, you will need to open port 2903 for Portfolio Server communication. 

For complete installation and setup details, see the Portfolio Server User Guide that came in the box, and is also located on your product CD, as well as the Portfolio User Guide Update file for database upgrade information.

Installing Portfolio SQL Connect

Portfolio SQL Connect is automatically installed by the Portfolio Server Installer. Please see the Portfolio Server User Guide for configuration details.

Installed Files 

Files are installed to the directory chosen during installation. The default install location is:
  Windows - <system disk>:\Program Files\Extensis\Portfolio Server 8.5
Previous Versions

It is recommended that you uninstall any earlier version of Portfolio Server before installing Portfolio Server 8.5.

What's new in Portfolio Server 8.5.2

Preview file optimization

When Portfolio Server creates preview files of cataloged images, the previews are now organized into a subfolder hierarchy within the preview directory. This organization helps speed the cataloging and access of images.  Due to this change, all versions of Portfolio that are used to connect and access assets in Portfolio catalogs must be Portfolio 8.5.2 or greater. Using any earlier client or server can result in missing preview files.

Large catalog performance improvements

A number of performance enhancements were added to this release that improve performance with
large catalogs of 100,000 items or more. These improvements address AutoSync cataloging processes, opening catalogs, using the collect command, importing and exporting field values as well as working with assets across multiple catalogs. 

What's new in Portfolio Server 8.5.1

Improved XMP metadata support

Portfolio Server has been updated to use the Adobe® XMP Toolkit v4.1.1, offering improvements for both extracting and embedding XMP metadata.

Support for new digital camera Raw formats

The newly supported camera Raw formats include:

  • Canon EOS-1Ds Mark III
  • Canon EOS 40D
  • Canon PowerShot G9
  • Nikon D3
  • Nikon D300
  • Olympus E-3
  • Sony DSLR-A700
What's new in Portfolio 8.5

AutoSync improvements

This release of Portfolio Server offers improvements on the performance of AutoSync folders.

Updated image processing filters

On Microsoft Windows server platforms, updated image processing filters will allow certain asset types to catalog much more reliably and quickly. Most notably is improved support for EPS, PDF, Adobe Illustrator and InDesign formats.

Fixed issues
The following reported problems have been fixed for this release of Portfolio. The list is intended to cite the most serious fixes known. It is not an exhaustive list of all fixed problems.

Fixed in Portfolio 8.5.2

ID Description
11869 Updated  preview file creation so that preview images are now created and stored in a folder hierarchy providing a performace boost.  
31950 Improved the performance of the Collect command when collecting assets from a Portfolio catalog served using Portfolio SQL Connect and an SQL database.
31963 Users can now edit multiple lines of custom fields that are text blocks using the Item Properties dialog box. This issue only affected Portfolio catalogs stored in SQL databases.
32000 Improved the display performace for viewing galleries in List View for catalogs stored in SQL databases.
32029 Improved the speed at which Portfolio opens catalogs that contain a large number of items in AutoSync folders.
32181 Fixed an issue that caused Portfolio Server to close unexpectedly when performing certain very complex find operations.
32217 Fixed an issue with large galleries that contained more than 65536 items that may have caused Portfolio to close unexpectedly.
Fixed an issue relating to the simulaneous editing of an item in a Portfolio catalog stored in a MySQL database. Doing so caused Portfolio to incorrectly record the data changes, and caused issues with copying and moving the item from one catalog to another.
32403 The speed at which Portfolio deletes files from large catalogs with large galleries was improved.
32406 Updated the Phtotoshop Rating field so that it is now an integer field.
Fixed an issue that caused Portfolio Server to close unexpectedly when renaming an AutoSync folder and editing item properties ofan item within the AutoSync folder.

Fixed in Portfolio 8.5.1

ID Description
A Optimized the detection of renamed directories, thus preventing long wait times when deleting times in the Folder View pane.
B AutoSync logging now includes the full path to items being processed.
C Optimized the import of text into SQL based catalogs.
12036 For large PDF files, document text indexing will now index all of the text in the PDF.
29774 Fixed an issue that caused Portfolio to improperly display item thumbnails when the Previews folder was inaccessible by the Portfolio Server.
31099 Fixed a connectivity issue with Portfolio catalogs served with Microsoft SQL Server 2005.

Fixed in Portfolio 8.5

ID Description
A Fixed an issue where Portfolio was not able to fully-catalog certain EPS and PDF documents on Windows. The files were labeled as partially-cataloged and no thumbnail or preview were generated.
B Addressed various user interface issues. This includes the scrolling behavior, states and positions for buttons and other elements.
C Portfolio Server now translates the network path to the local disk on Mac and Windows servers. This addresses an issue where Portfolio Mac Server was not able to generate/update disk previews if the preview folder was local to the server, yet not mounted as and SMB share.
26226 Fixed an issue that caused Portfolio AutoSync to improperly indicate that files were not properly cataloged if the server did not have proper permissions to create preview files. This persisted even after the permissions issue was corrected.
26790 Fixed an issue that caused Portfolio to close unexpectedly when moving subfolders from one AutoSync folder to another.
Fixed an issue that caused the Portfolio client to close unexpectedly when renaming custom fields in a served catalog.
28818 Fixed an issue that caused the Portfolio Mac client to stop responding if  the catalog that the client had open was closed because the associated Portfolio Server was stopped.
29667 Fixed an issue that caused some fields to be ignored when creating an archive catalog from a served catalog using the Collect command with a Windows Portfolio client.
29669 The Portfolio client will now open catalogs that contain a large number of smart galleries much more quickly.

Known issues
The following issues are known, but have not yet been addressed in this version of Portfolio. The list is intended to cite the most serious problems known. It is not an exhaustive list of all known problems.

ID Description
A Adobe Version Cue is incompatible with Portfolio SQL Connect and will likely cause serious errors. Do not install Version Cue and MySQL on the same physical machine.
B Portfolio Server cannot generate thumbnails and previews for SWF files if the server has QuickTime version 7.3 or higher or installed.
21429 When cataloging some camera Raw files from an AutoSync folder, the EXIF-Metering Mode metadata field can indicate "5 Pattern" rather than the expected "Pattern" value.
21532 When cataloging camera Raw files from and AutoSync folder, the EXIF - Exposure Bias metadata field can contain extra decimal places beyond what is expected. For example containing "1.333333333" instead of the expected "1.33".
25001 If you perform a multi-catalog find with a Server based catalog, the filenames are sometimes missing from the items that are displayed.
23934 Manipulating galleries that are on MS-SQL catalogs can be very slow from a Macintosh client yet fast on a Windows client. This difference in interaction speed can enable a Windows client to access and modify a gallery that a Macintosh client has recently made Private. If a Windows client changes a gallery to Public/Read-only that a Macintosh client has very recently changed to Private, the gallery will disappear on the Windows client Gallery pane once the Macintosh client's Gallery type modification is completed.
30246 When cataloging some very old EPS 1.2 files with a Microsoft Windows-based Portfolio Server or client can result in the cataloged item not having a thumbnail or associated preview.
30378 When embedding metadata into the "XMP - Marked" field, the only valid variables are 0,1,True and False. Using any other variable will cause Adobe Photoshop to display an error when opening the file.
30474 When creating a new catalog in Microsoft Vista, the location of the low-resolution preview files cannot be anywhere within the Program Files directory. To use low-resolution preview files in Vista, choose Catalog > Administration and from the Previews tab enter a new preview file folder location.

Contacting Extensis
To reach us for technical support or general questions please use the following method:
Web/email:  http://www.extensis.com/support/

If you have an annual service agreement, you are entitled to priority support. Please use the contact information on your service agreement.

For customer service please use one of the following methods:
Web/email: http://www.extensis.com/customerservice/

 © 2008 Extensis, a division of Celartem, Inc. This document and the software described in it are copyrighted with all rights reserved.

3/12/2008 JK